Grammarly

Install Extension and Business Account

Install Grammarly for all browsers and applications for the team, sign up for a Business plan.

Install the Grammarly extension for Chrome/Edge, invite team members to the Business workspace via email.

Ask each member to enable Grammarly for both Gmail/Outlook and Google Docs to cover all writing channels.

Set Up Brand Tones

Determine the appropriate tone for each type of content for the company.

Go to Style Guide, set Brand Tones (for example: professional, friendly, confident) applicable by document type.

Use a few high-quality sample content pieces to help Grammarly learn the company’s style correctly.

Add Custom Terminology Dictionary

Declare brand names, industry terms, and abbreviations to avoid being incorrectly flagged.

Go to Style Guide > Word choices, add a list of terms, product names, and the correct capitalization/abbreviation format for the company.

Also add words to avoid (banned words) if the company has specific language regulations.

Check Content in the Editor

Apply the style guide while writing actual content and see real-time suggestions.

Draft an email or post, see grammar, tone, and terminology suggestions displayed on the right side of the screen.

Prioritize addressing tone and clarity suggestions first, as these are the biggest differences compared to standard spell check tools.

Monitor Team's Writing Quality

Use the analytics report to track the adherence to the style guide of the entire team.

Go to Analytics Dashboard to view statistics on common errors and each member’s adherence to tone.

Share monthly reports in team meetings to gradually improve overall writing quality.