DeepL

List Terms to be Standardized

Identify a list of important words/phrases that need to remain untranslated in all documents.

Create a table including the original terms and their corresponding standard translations (e.g., product names, industry technical terms).

Prioritize including words that are easily mistranslated or have multiple translation options in the glossary.

Create a Glossary in DeepL

Input the list of terms into the Glossary feature of DeepL.

Go to the Glossary section on DeepL, create a new glossary, input the source-target language pair, and paste the prepared list of terms.

Create a separate glossary for each language pair if the company needs to translate into multiple markets.

Upload the Document to be Translated

Submit the contract, catalog, or document that needs translation into DeepL.

Use the Document Translation feature, upload the Word/PDF file, and select the target language for translation.

Check the formatting of the original file before uploading to avoid layout issues after translation.

Apply the Glossary to the Translation

Ensure the created glossary is applied during the document translation process.

Select the corresponding glossary in the options before clicking to translate the document.

Always double-check several important terms in the translation to confirm that the glossary has been correctly applied.

Review and Integrate API for Periodic Content

Check the quality of the translation and set up an automated process for frequently generated content.

Proofread the translation to edit sections that need more natural phrasing, then integrate the DeepL API into the content management system if continuous translation is required.

For legally significant content like contracts, always have a professional translator review the main clauses before signing.